Registration and Fees

To register your child for kindergarten in 2022, complete this online registration form.

How can I register for kindergarten?

Kindergarten registrations are open all year. However we provide families with key dates each year to register and accept a place. First round registrations close near the end of Term 2 of the school year.

All 2022 offers of kindergarten places are subject to families providing an up to date AIR Immunisation History Statement for their child.

When you accept your child’s offer for a place at a Bethany Kindergarten Service, you will be asked to tell us which group you prefer. Each group at a BKS has a specific set of session times and days that your child attends.

For example, the Blue group might hold sessions 9am-2pm on Mondays, Wednesdays and Fridays.

The earlier you send your completed acceptance documents, the more likely it is that you’ll get allocated to your preferred group. We stamp the date and time on each application to confirm the order in which families are allocated to groups.

We strongly advise families to hold off from making any permanent care and/or education arrangements until you receive group confirmation.

If you haven’t registered your child for a place, you can complete this registration form.

What happens when kindergarten places are offered?

Kindergarten places are offered in accordance with the agreed registration dates for that year and the priority of access criteria outlined by the Department of Education and Training (DET).

View key dates for registration and enrolment for 2022 places

The first round offers of a kindergarten place will be sent to families in the first week of Term 3.

The offer must be accepted by the date indicated on the offer. If you elect to wait for a place in another kindergarten, you must contact BKS in writing to advise that you are declining the first round offer and indicate the kindergarten you are wanting to be wait listed for.

Failure to respond to an offer of a kindergarten place will result in your child’s kindergarten registration being cancelled and the place being offered to another family.

If there are no available places at your preferred kindergarten/s, your child will remain on a waiting list until a place becomes available.

Applications submitted after the second last Friday of Term 2 in the year prior to attending kindergarten are considered late applications and are not included in the first round of allocations. All applications are included in subsequent allocation rounds.

How are kindergarten places allocated?

The Department of Education and Training (DET) has outlined criteria aimed at ensuring equity of access to kindergarten places. This information can be found in the DET Funding Guide. All children who turn four before the 30th of April in the year before school are eligible to access a funded kindergarten program. Allocation of places is based on the following Priority of Access Criteria.

Priority Criteria

Priority 1 Criteria:
Victorian Kindergarten Guidelines Criteria

Children at risk of abuse or neglect and children in Out of Home Care

Children exposed to increased vulnerability as evidenced by referral from child protection, early intervention and/or family support agency

Children who have been granted approval to receive funding for a second year of kindergarten in accordance with The Victorian Kindergarten Guide, Part B Guidelines for a second year of kindergarten (page 67)

Aboriginal and/or Torres Strait Islander children. (Family identifies the child as an Aboriginal and/or Torres Strait Islander).

Children with additional needs, as defined below:
Who require additional assistance in order to fully participate in the kindergarten program

Who require a combination of services which are individually planned

Who have an identified specific disability or developmental delay

Children holding, or has a parent or guardian who holds one of the following:
A Commonwealth Health Care Card

A Commonwealth Pensioner Concession Card

A Department of Veterans’ Affairs Gold Card or White Card

A Refugee/Special Humanitarian Visa 200, 201, 202, 203, 204, 205, 206, 207, 208, 209, 210, 211, 212, 213, 214, 215, 216, or 217

Asylum Seeker Bridging Visa A, B, C, D, E or F

Children identified on their birth certificate as being a multiple birth child (triplets or more)

Priority 2 Criteria: 
Children who have prior association with the centre.

Priority 3 Criteria:
Children who live in the local government area

Children whose families are in the process of moving to the local government area

Children who are cared for within the local government area

Children whose families work or study in the local government area.

When all registrations are equal, places are allocated using a computer generated random process.

How much will kindergarten cost?

Kindergarten Fees – 3 and 4 year old

Registration Fee

A kindergarten registration fee of $35.00 must accompany your Kindergarten Registration Form. Families registering online will need to make the $35.00 payment via credit or debit card.  Online registrations cannot be submitted without payment. This administration fee is not refundable. Families who are eligible for Free Kindergarten do not pay the fee.

Enrolment Acceptance Fee 

In 2021, Four year old kindergarten is fully funded by the Victorian Government. When you are offered a 2021 3yo kindergarten place, you will be asked to secure your child’s place by paying an Enrolment Acceptance Fee.

For 2022 enrolments, an Enrolment Acceptance Fee will be payable to secure your child’s place for both 3yo and 4yo kindergarten. The Acceptance Fee for 2022 is $100.00 up until 30 November 2021. Places offered after 30 November 2021, will be required to pay the full Term 1 fees as the Acceptance Fee.

Unfunded 3yo Kindergarten Gap Fee

Download the fees and charges information schedules for Bethany Kindergarten Services fees for 2021.

2022 Kindergarten fees and charges

Download the fees and charges information schedules for Bethany Kindergarten Services for 2022

How to pay your kindergarten fees

Fees will be invoiced directly to parents/guardians and must be paid by the due dates indicated on the invoice. Fees are paid in advance of each kindergarten term. First term fees must be received in full prior to the child starting kindergarten. Families with children enrolling after the commencement of a term, will receive a pro rata invoice for that term.  Receipts will be issued when payment is made and regular statements detailing payments received will be provided.

Kindergarten fees are payable directly to BKS, please do not make payments at the kindergarten.

Option 1 Internet Bank Transfer
Bank: National Australia Bank
Account Name: Bethany Kindergarten Services
BSB: 083 537
Account number: 653 768 527
Please include invoice number and
parent/guardian surname
Option 2 Direct Debit 
Forms available from Bethany Kindergarten
Services, fees@bethany.org.au, or 5273 0200
Option 3 Centrepay 
Forms available from Bethany Kindergarten Services,
fees@bethany.org.au, or 5273 0200
Option 4 By phone
Bethany Kindergarten Services on 5273 0200
Option 5 In person
Eftpos, cash or credit card at Bethany Kindergarten
Services
16 Ballarat Road, Hamlyn Heights
Option 6 Cheque
Payable to Bethany Kindergarten Services,
mailed to PO Box 325, North Geelong, 3215
Please include invoice number and parent/guardian
surname
Option 7 Over the counter
At any National Australia Bank branch
Account Name: Bethany Kindergarten Services
BSB: 083 537
Account number: 653 768 527
Please include invoice number and parent/guardian
surname

If you are experiencing difficulties paying fees, or you would like further information, please contact the Fees & Accounts Receivable Officer on 5273 0200 or fees@bethany.org.au. For further information, please refer to the Fees Policy.

My child is of Aboriginal and/or Torres Strait Island descent. Do I have to pay for kindergarten?

No. Your child is eligible for the kindergarten fee subsidy if your child identifies as Aboriginal and/or Torres Strait Islander.

BKS will apply for the kindergarten fee subsidy or extension grant on your behalf. The payment will be made directly to BKS and will allow your child to attend up to 15 hours a week for free or at low-cost.

You can apply for the fee subsidy or extension grant at any time during the year, even if your child moves to another kindergarten.

I have triplets attending the same kindergarten in the same year. Do I have to pay for kindergarten?

No, your children are eligible for the Kindergarten Fee Subsidy if your child is identified on their birth certificate as being a multiple birth child (triplets or more).

BKS will apply for the kindergarten fee subsidy or extension grant on your behalf. The payment will be made directly to BKS and will allow your child to attend up to 15 hours a week for free or at low-cost.

You can apply for the fee subsidy or extension grant at any time during the year, even if your child moves to another kindergarten.

Our family holds a Health Care Card/Pension Card. Do I have to pay for kindergarten?

No.  If your child holds or has a parent or guardian who holds, one of the following:

  • a Commonwealth Health Care Card
  • a Commonwealth Pensioner Concession Card
  • a Department of Veterans Affairs Gold Card or White Card
  • Refugee or Asylum Seeker visa (200-204, 786 or 866)
  • Bridging visas for any of the above Refugee or Asylum Seeker visa

Your family is eligible for the Kindergarten Fee Subsidy.

After providing a copy of your valid concession card or Visa, BKS will apply for the Kindergarten Fee Subisdy funding on your behalf. This funding is paid to BKS by the Department of Education and Training, and allows your child to attend up to 15 hours a week for free or at low-cost.

Our family is in Australia on a Visa. Do I have to pay for kindergarten?

No. If your child holds or has a parent or guardian who holds, one of the following:

  • Refugee or Asylum Seeker visa (200-204, 786 or 866)
  • Bridging visas for any of the above Refugee or Asylum Seeker visas,

Your family is eligible for the Kindergarten Fee Subsidy.

If your family or child has a humanitarian or refugee visa listed by the Department of Immigration and Border Protection which is not included in the above list, your child may still be eligible for the kindergarten fee subsidy.

Please contact BKS for more information. BKS will apply for the kindergarten fee subsidy or extension grant on your behalf. The payment will be made directly to BKS and will allow your child to attend up to 15 hours a week for free or at low-cost.

You can apply for the fee subsidy or extension grant at any time during the year, even if your child moves to another kindergarten.

What happens if I get a concession card during the kindergarten year?

If a family becomes eligible for the Kindergarten Fee Subsidy during a term, a full refund of the applicable term’s Fees (and the Kindergarten Enrolment Fee, where applicable) will be provided when evidence of this eligibility is provided to BKS.

How do I cancel my kindergarten place?

• If BKS receives written notification of a child withdrawal prior to the end of Term 3 in the year before attendance, BKS will provide a refund of Fees paid upon application. This does not include the registration fee.

• If BKS receives written notification of a child’s withdrawal prior to the end of Term 4 in the year before attendance, BKS will provide a 50% refund of the Fees paid upon application. This does not include the registration fee.

• If BKS receives written notification of a child’s withdrawal after the end of Term 4 in the year before attendance, the parent/guardian will not be eligible for a refund of Fees paid except in extraordinary circumstances.

If a family no longer requires a kindergarten place during the kindergarten year, BKS must be provided with 4 weeks written notification that the position is no longer required. Where written notification is provided within the timeframe, Term fees may be adjusted to a pro rata rate for the weeks attended. Families wishing to reserve a pre-kindergarten (3 year old program) place for children turning three during the year of enrolment, will be liable to pay term Fees from the first day of Term one. Children can only commence the pre-kindergarten program after they have turned three years old. This is only applicable if the child turns three years old on or before 30 April.

What happens if we move?

Please ensure your details are up to date. You can update your details by emailing enrolments@bethany.org.au. You will then receive a link to update your details.